Enrollment Policy and Procedures
Academy sets forth the following policies. In accordance with the
Charter School Act, any student, regardless of where he/she resides in
New Mexico, may attend Taos Academy. Taos Academy’s enrollment policies
prohibit discrimination on the basis of disability, race, creed, color,
gender, national origin, religion, or need for special education
services. These policies are necessary in the event that enrollment
interest exceeds the enrollment capacity. If it is the intent of the
parents to enroll their student, the parent must submit an electronic Letter of Intent during
our enrollment period for each student. Any student not selected from
the lottery with a submitted letter of intent will be placed on a
As per NMSA Section 22-8B-4.1 NMSA 1978 enrollment and the lottery will be governed by the following rules:
a start-up school may either enroll students on a first-come,
first-served basis or through a lottery selection process if the total
number of applicants exceeds the number of spaces available at the
start-up school; and
Taos Academy gives enrollment preference to:
who have been admitted to the charter school through an appropriate
admission process and remain in attendance through subsequent grades;
(2) siblings of students already admitted to or attending the same charter school.
Enrollment Procedures/Letter of Intent/Lottery
a parent or guardian (collectively referred to as “Parent”) wants to
enroll a student, the parent must submit an electronic Letter of Intent
during our enrollment period for each student requesting admission. A
complete and timely Letter of Intent is required to ensure that the
student will be included in the lottery. A lottery is required when the
number of students wanting to enroll exceed the number of seats
available at the school.
If you would like to enroll a student, please complete and submit the Letter of Intent during
the open enrollment period (spring semester dates will be posted on
that page). The Letter of Intent initiates the enrollment process and
enters the child into the lottery. If a lottery is not required, the
Letter of Intent will be followed with the enrollment procedures
described below. An electronic receipt will be generated and sent to the
listed parent email upon submission of the Letter of Intent. This
e-receipt is your proof stating that Taos Academy has received your
Letter of Intent. Your letter will be assigned a number that will be
used for enrollment and lottery purposes. The Letter of Intent deadline
and date of the lottery will be set and approved by the Governing
Council. To receive help completing or submitting the Letter of Intent
or to schedule a school visit, please contact a Taos Academy
representative at 575-751-3109.
received by our office, a number/letter combination will be assigned to
each intent letter starting with the last 2 digits of the year of
application, followed by an "A" for 5th through 8th graders, or "B" for
9th through 11th graders, and a number ranging from 001-999 based on the
number of applications received. (For example, a student applying for
eleventh grade for the 2014 school year may be assigned the number
(14-B-001). Taos Academy will not use grade levels for purpose of
determining an enrollment cap; caps will be determined instead by
grouping grade levels as follows: 5th – 8th (A) and 9th -11th (B).
the approved lottery date, numbers are drawn at random, one at a time,
until all available slots are filled. The random drawing continues and a
waiting list will be generated based on the order in which they were
drawn. Lottery numbers are directly correlated to the numbers on the
Letters of Intent. Lottery applicants will be notified in writing
regarding their placement as a result of the lottery process, either
admitted, or on waiting list.
A student may apply for one slot
only. Students who apply for more than one slot will be removed from the
lottery. A student must apply using his/her legal name. Using an alias
could result in disqualification from the lottery or dis-enrollment at a
Entrance Interview and Admission Packet
notification of acceptance, parent and student are required to attend
an entrance interview. These interviews will be scheduled within a few
weeks of the drawing. At the interview parents will receive an admission
packet and be given an entrance interview to ensure the student is
placed appropriately into their personal learning program. Parents must
provide a birth certificate, updated immunization records or Certificate of Religious/Conscientious Objection to Immunization, Social Security number, proof of residence, in addition to filling out all required Taos Academy admission forms.
Waiting List Procedures
who are not selected through the lottery and have submitted a Letter of
Intent will be placed on a waiting list. As openings become available,
the top of the waiting list will be notified of the opening by email and
phone. The parent will be given five (5) business days to accept the
student’s position and to complete the enrollment packet. If the parent
does not respond within five (5) business days, the slot will be offered
to the next student on the waiting list and so on. If a student is on
the waiting list and he/she declines a slot when offered, he/she will be
removed and be required to submit another Letter of Intent and follow
in the process described above.
Taos Academy will open the
enrollment and lottery each year in the spring for a limited period that
will be advertised publicly and on our site. If there is a waiting list
from the previous enrollment period those students will remain on the
list until they decline a position or remove their name from the list.
Students who participate in a new lottery process will be added to the
end of the waiting list if one remains from the prior enrollment period.
Their names will be added in the order they are drawn at the lottery
for the current enrollment period.
the nature of the hybrid model of instruction, we ask that students only
withdraw from Taos Academy at semester intervals. If this is
unavoidable please give us ample notice of withdrawal.
Upon terminating enrollment at Taos Academy Charter School, for any reason, please follow this procedure.
your instructional advisor and the office of your leaving with as much
notice as possible, preferably a minimum of thirty days notice.
- Complete and return the withdrawal form to the office.
- Schedule a final conference with the director and instructional advisor.
If a withdrawn student chooses to re-enroll, a new Letter of Intent is
required and the student will be placed into the lottery.
not in attendance for 30 calendar days will voluntarily relinquish
lottery position unless arrangements have been made with the Director
prior to the absence. See attendance policy for more detail.